Files

Learn more about ‘Files’ by understanding how to add them to your intranet and what file types are accepted.

 

Adding Files

 

Steps

 

  1. Choose whether you want to ‘Create’ a new piece of ‘Content’ to add ‘Files’ to 
      1. OR
  2. Choose to ‘Edit’ an existing piece of ‘Content’ that you would like to add ‘Files‘ to
  3. Navigate to the ‘Right Hand Drawer (RHD)’ 
  4. Select the ‘Attach Files’ dropdown

    Attach files

     

  5. Upload a ‘File’ you would like to add to your ‘Content

    Select image

     

  6. Select ‘Save

 

Manage files

 

  1. Navigate to ‘Apps’ in the ‘Workbar
  2. From the options, select ‘Content Management

    Select content management

     

  3. You will be redirected to the ‘Content Management’ screen
  4. Select the ‘Files’ tab

    Select files tab

     

  5. You will be redirected to the ‘Manage Files’ screen
  6. On the ‘Left Hand Side’ (LHS) ‘Sort by’ 
      1. Updated date
      2. Created date
  7. Filter by
      1. Menu item
      2. Author 
      3. My files
  8. In the results table you can:
      1. Search files
      2.  Select the ‘Checkbox’ of a file
      3. Bulk actions
      4. Bulk upload
      5. Delete
  9. Select a ‘File
  10. Here you will be able to see the ‘File
  11. Select the ‘Three dots’ in order to:
      1. View the ‘Usage
      2. Delete’ the file

 

Files – Bulk Upload

 

Steps

 

  1. Select the ‘Checkbox’ of one or multiple files
  2. Select the ‘Bulk Upload’ button
  3. You will be redirected to the ‘Bulk upload’ screen
  4. On the ‘LHS’ input the ‘Menu item’ and the ‘Author
  5. Select the ‘File(s)’ you want to upload
  6. Select ’Save
  7. The ‘File(s) upload’ will take place

 

Files – Bulk Actions

 

Steps

 

  1. Select the ‘Checkbox’ of one or multiple files
  2. Select the ‘Bulk Actions’ button
  3. You will be redirected to the ‘Bulk actions’ screen
  4. Input the:
      1. Menu item
      2. Author
  5. Select ‘Apply

 

File types

 

  1. Image
      1. .eps
      2. .gif
      3. .jpeg
      4. .jpg
      5. .png
      6. .svg
      7. .tif
      8. .webp
  2. Document‘ 
      1. .csv
      2. .doc
      3. .docm
      4. .docx
      5. .dot
      6. .dotm
      7. .dotx
      8. .odp
      9. .ods
      10. .odt
      11. .pdf
      12. .potm
      13. .pps
      14. .ppsm
      15. .ppsx
      16. .ppt
      17. .pptm
      18. .pptx
      19. .rtf
      20. .scsv
      21. .txt
      22. .xls
      23. .xlsm
      24. .xlsx
      25. .xltm
      26. .xml
      27. .zip
  3. Audio
      1. .mp3
      2. .oga
      3. .ogg
      4. .weba
  4. Video
      1. .avi
      2. .flv
      3. .m4a
      4. .m4v
      5. .mov
      6. .mp4
      7. .mpeg
      8. .ogv
      9. .webm

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