Social apps

Group Docs

Learn more about ‘Group Docs‘

What’s New

The intranet wide update in August 2023 includes significant improvements and changes.

In addition to there being new features and functionalities there have been changes made to the current areas on the intranet. Some of the changes surrounding Social Apps (Message Wall, Ideas, Groups, Queries & Blogs) are:

Admin Tab – The admin tab is now accessible from within the section of the social app. Here you can now administer:

The category (Message Wall, Ideas, Groups & Queries)
Comment options
App Icon

Dashboard – Dashboard chart headers have been updated to have standardised labeling across social apps

Create – Group Docs

Navigate to ‘Group Docs’

Steps

1. Navigate to the ‘Workbar’ and select ‘Apps’ and then ‘Groups’’
  Select apps
2. You will be directed to the ‘Groups’ homepage
3. Select an existing ‘Group‘ that you want to add ‘Docs‘ to
4. Select the ‘Docs‘ tab
  Docs tab
5. Select the ‘Create’ button and choose from:
  1. ‘Folder‘
  2. ‘Doc‘
    Create button
6. If you select ‘Folder‘ you will be redirected to the ‘Create Folder‘ screen
  1. Input a ‘Title‘
  2. Select ‘Save‘
    Create folder screen
7. If you select ‘Doc‘ you will be redirected to the ‘Create Doc‘ screen
  1. Input a ‘Title‘
  2. Add the ‘Doc‘ content
  3. Navigate to ‘Configuration‘ to enable comments
  4. On the Right Hand Side (RHS) select ‘Expand All‘
    1. Add a ‘Summary‘
    2. Add a ‘Featured image‘
    3. Input the ‘Review date‘
    4. Select ‘Archive‘ to archive the ‘Doc‘ or not
    5. Select the ‘Publishing Options‘
      Create Doc screen
  5. Select ‘Save’

Group Docs – Homepage

Navigate to ‘Group Docs’

Steps

Navigate to the ‘Workbar’ and select ‘Apps’ and then ‘Groups’’
Select apps
You will be directed to the ‘Groups’ homepage
Select an existing ‘Group‘ that you want to view ‘Docs‘ in
Select the ‘Docs‘ tab
You will be presented with ‘Docs‘ homepage
Choose between the ‘List View‘ and the ‘Grid View‘ in the top right corner
Grid view
Under the ‘Folders’ heading select the chosen folder to view the ‘Docs‘ within it
To the right of the ‘Folders‘ select the ‘Three dots‘ in order to:
1. ‘Move‘
2. ‘Rename‘
3. ‘Delete‘
Under the ‘Docs‘ heading you will be able to see any that are not in a ‘Folder‘
To the right of the ‘Docs‘ select the ‘Three dots‘ in order to:
1. ‘View‘ – You will be redirected to view the document
2. ‘Edit‘ – You will be redirected to the ‘Edit Doc‘ screen
3. ‘Clone‘ – You will be redirected to the ‘Clone‘ of the original ‘Doc‘
4. ‘Move‘ – From the dropdown select which ‘Folder‘ to move the ‘Doc‘ to
5. ‘Delete‘ – To ‘Delete’ the ‘Doc‘
  Actions