Creating news articles

News articles

News is a content type that only certain users can create from their workbar. When you create a news article, you can target specific teams, locations, regions or role grades. You can also set a priority and schedule publishing and trigger a ‘newsflash’. Three options that reflect the unpredictable nature of internal communications.


Relevant roles: 

  • Webmaster
  • Section Manager
  • Publisher
  • Editor
  • Author


Creating a news article

1. Select ‘Create’ in your workbar

2. Select ‘News’

3. Add a title, summary, body, image, attachment, internal and external links, etc.

4. Add ‘Owner’


Note: The image you add will display through widgets and in the image widget in your template.


5. Relate your news article to a section

6. Set a workflow state

7. Add a workflow comment, if needed

8. If published, choose to publish ‘Immediately’ or ‘In the future’

9. If in the future, schedule publishing

10. Add a revision log type and comment, if needed

11. Set a revision date

12. Select ‘Save’


Note: If you have added an attachment or multiple attachments, you must have the ‘Attachment’ widget added to your template.

If your news article is in ‘Draft’, you will see the following message at the top of the screen:

Information message that an initial draft is created, pending publication

If your news item is ‘Published’, you will see the following message at the top of the screen:

Successful publiscation message reading Revision has been published


Looking at the unique aspects of news

Priority 1,2 or 3

If you have a big news story news, the ‘Priority’ option lets you override the sort criteria in existing news widgets.


Note: The default option is ‘0’, which will not interfere with your section’s widget configuration. 

Priority is useful because you do not have to change anything in your existing section set up, you only have to select 1, 2 or 3 and the news article will appear in that order, regardless of when it was created or published.

1. Go to your news article

2. Select ‘Edit’, ‘Content’

3. Scroll down to ‘Priority’

4. Select 1, 2 or 3 or leave as ‘None’

5. Select ‘Save’

Schedule publishing

If you want your news article published in the future automatically, set the date and time in the ‘Schedule publishing’ field.

1. Go to your news

2. Select ‘Edit’, ‘Content’

3. Scroll down to ‘Published date’

4. Select the date and choose the appropriate date in the date picker

6. Select ‘Save’


For the BIG news stories, you want everyone to see and read, Newsflash will publish your article at the top of every news widget. It’s the quickest way to get the same message out across multiple sections that might not be related.

1. Go to news article

2. Scroll down to the advanced publishing tabs

3. Select ‘Promote’

4. Check the box next to ‘Newsflash’

5. Add a ‘Newsflash image’ so that your article stands out

6. Select ‘Save’

7. Check that your newsflash news is appearing where you expect