Revisions
What are Revisions?
Revisions are multiple versions of the same item. Whenever an item is set to draft or published, it creates a revision. When that item is edited and saved, a latest version is created as well as a revision.
This means you can compare old and new content as well track changes with a date, time and user stamp. If you want to bulk delete revisions, you can.Â
Note that a new revision is only created when an item is set to draft or published in the workflow.
Relevant roles for revisions
Publisher
Editor
Author
Accessing Revisions
In the top of your screen are the following local tabs:
Edit
Revisions
Workflow
Clone
1. Select ‘Revisions’
Here you’ll see a table with all of the revisions and details for your item.Â
These details include revision ID, date and time, author, status i.e. whether it’s a revision or published, and a link to ‘View’ that revision.
Comparing content in revisions
When you compare revisions you can see what’s changed from one revision to another.Â
Should you want to revert back to old content, simply make an ‘Old revision’ the latest version.Â
Comparing also lets you quickly identify the differences in content, as changes are highlighted in red.
1. Go to revisions in your item
2. Select two revisions you want to compare by ticking the appropriate checkbox
3. Notice a ‘Compare’ button appear beneath the table containing revisions
4. Select ‘Compare’
5. The ‘Compare revisions’ screen will appear for you to review
Bulk delete revisions
The amount of revisions you can have is not restricted. However, for clarity you may want to restrict the amount you accumulate.
To bulk delete revisions:
1. Select 2 or more and a red box will appear that reads ‘Delete old revisions’.
If you only select 2 revisions you’ll also see the option to ‘Compare’.
2. Select ‘Delete old versions’,
3. When asked if ‘…you are sure you want to delete the following revisions?’Â
4. Select ‘Confirm’
5. Alternatively, select ‘Cancel’ if you have changed your mind.
Suggested links
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