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Content admin

Learn more about ‘Content admin’

What's New

The new intranet update includes significant improvements and changes. 

Improvements applied to existing features and functionality include:

    • Left Hand Side (LHS) - the LHS of the users screen has now been prioritised for just content creation.
    • Right Hand Side (RHS) - the RHS Draw is now the ‘administrative’ section of the content types. 
    • Configuration Panel - Is now located at the bottom of the content type and contains ‘Engage’, ‘Links’, ‘Promote’, ‘Search’, ‘Tags’ and ‘Target’
    • WYSIWYG Options - Post update when you access the WYSIWYG you will see the options specific to your role
    • Workflow and Revisions - Menu items now have workflow and revisions

    Admin (drawer)

    Tab options Content types

    ‘Expand all’
    opens all tabs in the drawer

      		 All
      Owner
      Select who the owner is of the content      		 All
      ‘Organise’
      where content will be saved/displayed on the site.       Start typing to search and select a ‘Menu item’      		 All
      ‘Summary’
      The summary text will appear in widgets and improve search results      		 All
      ‘Featured  image’
      add to your content.      		 All
      ‘Attach files’
      add to your content.      		 All

      ‘Workflow *’
      choose from one of the following options

        • ‘Draft’
        • ‘Needs review’
        • ‘Reviewed’
        • ‘Published’
          • Schedule publishing:
          • ‘Immediately’
          • ‘In the future’

       ‘View workflow comments’’ You can also leave a comment to assist other members in your publishing team. To view existing workflow comments select 

      		 All
      ‘Review date’
      define when the content page will need to be reviewed      		 All except Menu item content type

      ‘Revision log’

      • select ‘Revision type’ for the changes you’ve made:
        • None 
        • Major 
        • Minor
      • ‘Revision comment’ (Your comment will be published). Select ‘View Revision History’ to see previous revisions
      		 All
      ‘Archive’
      select to make the content not appear in widgets or search results      		 All
      ‘Implementation date’
      define when a policy content page will need to be implemented       		Policy content type only
      ‘Policy type’
      Choose a policy type      		 Policy content type only
      ‘Include landing page’
      Select to make a menu item a landing page with a template      		 Menu item only
      ‘Template’.
      A default template displays here but users with access control can choose an alternative if available.      		 All
      ‘Restricted’
      Makes a menu item only visible to its members.      		 Menu item content type only
      ‘Order’
      Defines the order a list of menu items will display in a menu      		 Menu item content type only
      ‘Root level’
      Check if you are using the navigation widget and want to always display this menu item as the top menu item or root level.      		 Menu item content type only
      ‘Authoring information’
      Ghostwriter roles can see this field and assign authorship of the content to another user      		 All except Menu item content type

      Understanding Workflow State

        ‘Draft‘ – Not visible to users and requires further work

        ‘Needs review‘ – Not visible to users and needs an ‘Editor’ to review

        ‘Reviewed‘ – Not visible to users but ‘Editor’ has approved content. ‘Publisher’ needs to review before choosing a template and changing the state to ‘Published’

        ‘Published‘ – Visible to all users

         

         

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