Publishing roles and permissions
Summary
There are nine global publishing roles and six local publishing roles. If you have a global publishing role, your permissions work across an entire site, whereas local publishing roles are restricted to individual sections.
Let’s focus on the six local publishing roles
Section manager
A section manager can create, edit and delete sections and subsections. They can add the title, description, image, attachments, links, tags and choose to restrict access to members of the section. They can also add and remove members as well as give each member their role or roles.
Perhaps most significantly, a section manager can edit the build and layout of a section. They do this by adding and configuring widgets in the regions of a chosen layout. All content is displayed through widgets, which can be configured to display the content you want to display in the design and order you want to display it.
Publisher
A publisher is notified when an editor changes the workflow state of any content type from ‘needs reviewed’ to ‘reviewed’. A publisher can create, edit, publish, unpublish, clone and delete all content types.
Editor
An editor is notified when an author changes the workflow state of any content type from ‘draft’ to ‘needs review’. An editor can create, clone and change the workflow state of any content type to ‘reviewed’.
Author
An author can create, clone and change the workflow state of any content type to ‘needs review’.
Moderator
A moderator can manage comments that have been reported in ‘Manage content’ from their profile.
Section previewer
Allows a user without an editorial role to view content before it’s published by providing the ‘Enable preview mode’ option in their profile menu
Content reviewer
A content reviewer receives an email notification when a content type’s review date is 31 days away, and then 3 days away from passing. When a review date passes it is unpublished.
Top tip for any local publishing team
Try to assign the correct roles to people in your section so they can help you write, edit, review and manage content.
A user can be assigned multiple roles but this should be limited to what’s required for them to do their job. It will also make it easier for you to track what they can and can’t do.