Centralised Publishing

What is centralised publishing?

Centralised publishing gives one team in your organisation control over every piece of content that’s published.

Usually, this means you already have a core publishing team that manages your content and you don’t distribute publishing powers to individual teams or departments.


Implementing centralised publishing 

In short, give global roles to a select number of content specialists and communicate to your organisation that these people are the go-to contacts for publishing.

If you would prefer to share the publishing power across your site, check out our guidance on distributed publishing. If not, here are the global roles to establish a centralised publishing team:


Publishing Role



  • Create all types of content in any section

  • Set content to ‘Needs Review’ in the workflow

  • Edit your own content but not anyone else’s


  • Create all types of content in any section

  • Set content to ‘Reviewed’ in the workflow

  • Edit any content


  • Create all types of content in any section

  • Set content to ‘Published’ in the workflow, publishing content

  • Edit and delete any content

Content Reviewer

  • Receive email notifications for all content nearing its review date

Section Manager
  • Create, edit and delete all sections

  • Design and configure sections using the ‘Edit’ menu options


These are the global roles that will help you establish a centralised publishing model.

Note: A user can have two roles, i.e. a publisher can also be a section manager if someone needs to have the permissions of both roles.


Managing global roles…

Relevant roles: Webmaster

1. Got to a user’s profile

2. Select ‘Account settings’ 

3. Select ‘Global Roles’

3. Check the roles: Author, Editor, Publisher, Content reviewer, Section manager

4. Select ‘Save’

PUblishing roles selected in the global roles setting page of a user's profile