GDPR & Bulk actions

Learn more about ‘Bulk Actions’

GDPR – Bulk Actions

Summary

Use the ‘Bulk Actions’ for ‘GDPR‘ 

Steps

1. Navigate to the ‘Workbar’ and select ‘Administration’  (small cog)
   

   Administration cog

    

2. Select the ‘Users’ tab on the Left Hand Side (LHS)
3. You will be redirected to the ‘User Management’ screen
   

   User management

    

4. Select 1 or more user for the ‘Bulk Actions’ button to appear
5. Select the ‘Bulk Actions’ button 
6. Choose from:
1. ‘Anonymise user’
2. ‘Delete user’
3. ‘Reassign content’

Anonymise User

Steps

1. Select the ‘Bulk Actions’ button then ‘Anonymise user’
2. Note: Anonymising a user is the process of stripping a user of all their personal data whilst keeping their content that hasn’t been reassigned to another user- Their name will be kept unless their Forename / surname is empty, in which case their User ID will be used.

Delete User

Steps

1. Select the ‘Bulk Actions’ button then ‘Delete User’
2. Note: Once a user has been deleted you are unable to revert the action
   

   Select delete user

    

Reassign Content

Steps

1. Select your ‘Profile picture‘ and then ‘Manage Content‘
2. You will be redirected to the ‘Manage Content‘ screen
   

   Manage content – Home screen

3. Use the ‘Sort by‘ and ‘Filter by‘ options to access the ‘Content‘ you would like to complete ‘Bulk actions‘ for
4. Select the ‘Checkbox‘ next to the ‘Content‘ of your choice#
5. Once you have selected ‘One‘ or ‘Multiple‘ pieces, select the ‘Bulk Actions‘ button
6. Here you can ‘Update‘ the following:
   1. ‘Workflow state‘
   2. ‘Menu item‘
   3. ‘Owner‘
7. Select ‘Apply‘
   

   Manage Content – Bulk Operations

8. Note: Once content is reassigned to a new user, then all instance of content will display the new authors first and last name

Email notifications

When ‘Content‘ is reassigned the new ‘Owner‘ of the content will receive an ‘Email notification‘ when content has been assigned to them.

Demo